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Archbishop Alter Library  

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Last Updated: Jun 22, 2017 URL: Print Guide Email Alerts

Library Policies Print Page

Policy on Children in the Library

Although the Library is open to the community, our collections and facilities are intended primarily for the faculty, staff and students of the College of Mount St. Joseph.  We strive to provide an environment that is pleasant and conducive to study and research.

For their safety, we ask that children under 15 be supervised at all times by a parent or other responsible adult. Campus Police will be notified of unattended children.

Children under 15 who are accompanied by an adult are permitted in the Library providing that their behavior is appropriate for an academic library.

Parents (or other responsible adult) will be held responsible for their children’s behavior. Loud or disruptive children and their responsible adult may be asked to leave.

Children under 15 are not permitted to use the computer workstations in the Library.

Parents will be held responsible for any damage caused to library property by their children.

The Library Staff cannot be responsible for children who are left unattended in the library.  


Cell Phone Use Policy

The Archbishop Alter Library is committed to providing an environment conducive to research and study.  In order to maintain a quiet learning environment, the Library asks that you turn your cell phone ringer OFF when using the Library and be considerate of those studying around you.  

Patrons making or receiving cell phone calls are welcome to use the Library’s Group Study Room or the hallway outside the Library.

Additonal quiet study space also is available on the Library's 3rd Floor.


Policy on Copyright Compliance

The College of Mount St. Joseph recognizes and respects intellectual property rights. As part of our mission to maintain the highest standards for ethical conduct, we are committed to fulfilling our moral and legal obligations with respect to our use of copyright-protected works.

Article I of the US Constitution authorizes Congress to pass legislation "to promote the Progress Of Science and useful Arts by securing for limited Times to Authors and Inventors the exclusive Right to their respective Writings and Discoveries." On the basis of the Constitution, Congress has enacted the Copyright Act found at Title 17 of the US Code.

As a matter both of moral integrity and of adherence to US copyright law, the College of Mount St. Joseph sets forth these policies for all employees and students to demonstrate our respect for intellectual property and compliance with the law:

  1. No employee or student of the College of Mount St. Joseph may reproduce any copyrighted work in print, video, or electronic form in violation of the law. The easiest way to ensure no violation is by receiving express written permission of the copyright holder. Works are protected by copyright laws in the US even if they are not registered with the US Copyright Office and even if they do not carry the copyright symbol (©).

    Copyrighted works include, but are not limited to, printed articles from publications, TV and radio programs, videotapes, music performances, photographs, training materials, manuals, documentation, software programs, databases, and World Wide Web pages. In general, the laws that apply to printed materials are also applicable to visual and electronic media. Examples include diskettes, CD-ROMs, and World Wide Web pages.

  2. The College of Mount St. Joseph has obtained a repertory license from the Copyright Clearance Center permitting it to make photocopies of portions of CCC's 1.75 million registered published works. The CCC license permits unlimited copies to be distributed to College of Mount St. Joseph employees for internal use only. The list of CCC registered works, including trade, newspaper, and magazine titles, is available at
  3. For all other copyrighted works, the College of Mount St. Joseph directs its employees to obtain permission from copyright holders directly, or their licensing representative, when the reproduction or duplication exceeds fair use.
  4. The College of Mount St. Joseph designates the Director of Library Services as the copyright officer to administer our company's copyright policy. The Director of Library Services can help you determine whether a work is covered by the CCC license and how to handle any special copyright issues. Questions concerning copyright procedures, including fair use, should be addressed to the attention of this office. To obtain permission to reproduce copyrighted works not covered by the CCC license or other prior agreements, the employee should contact the Rights and Licensing Department of the copyright holder. Questions on specific procedures should be directed to the copyright officer named above.
In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include --
  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work;
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work.

The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors. An education purpose alone does not make a use fair.

For more information about copyright see the following Web sites:


Collection Development

Philosophy and Mission

Alter Library plays an important role in supporting the educational process at the College of Mount St. Joseph. Utilizing information sources in a number of media, its primary purpose is to collect, organize, and house materials that directly support courses currently taught at the College. On a more limited scale, Alter Library also purchases materials that 1.) indirectly support curricular offerings; 2.) promote the development of critical judgment and independent study in students; 3.) may not directly support the current curriculum, but that are recognized as classics; and 4.) aid faculty and staff in their research.

Alter Library also serves as a community resource center to meet the information needs of area residents who are not affiliated with the College. No purchases will be made, however, solely to meet these needs.

Alter Library supports the statement on academic freedom as listed in the College Handbook. Alter Library also supports the American Library Association’s (ALA) "Library Bill of Rights", found in Appendix B.

Selection and Deselection Criteria

The following criteria will be considered whenever material is recommended for library purchase:

  • suitability to curricular needs
  • cost
  • date of publication and current availability
  • existing similar resources in particular area of the collection
  • publisher
  • format
  • whether title is owned by more than five OhioLINK libraries

Many recommendations (usually about 50%) come from teaching faculty. The Director of Library Services (and, to a far lesser extent, the other librarians) also recommends materials for purchase. Whatever their source, all recommendations are routed through the Director of Library who makes the final purchase decision.

Whenever possible, books are ordered via Yankee Book Peddler (YBP), the library’s book vendor. Materials not available from YBP will also be ordered directly from publishers and distributors.

Since the Alter Library is committed to maintaining an up-to-date collection of materials, is limited in space, and is not a research collection, materials are regularly deselected or weeded. The Director of Library Services, often in conjunction with appropriate faculty, makes all deselection decisions.

Criteria for deselecting materials include:

  • date of publication
  • physical condition
  • relevance to current curriculum
  • lack of use or circulation
  • publication of new edition of title
  • duplicate copies held

Disciplines subject to regular weeding include: Nursing, Computer Science, Behavioral Sciences, Natural Sciences, Heatlh Sciences, and Business.

Deselection is carried out less regularly and stringently in disciplines such as History, Literature, Religion, and Art.

Formats and Types of Materials Collected

Newspapers: selected local and national newspapers are held for four months in print format.

Journals: generally, no periodicals will be purchased that are not included in a standard index owned by the Alter Library. Due to space considerations and the advent of electronic full-text journals, there are no plans to significantly increase the number of print journal subscriptions. In fact, it is probable that the number will decrease as more and more titles become available in electronic forms. Journals held in electronic form will usually not be duplicated in print.

Since space is limited, and because Alter Library concentrates on the needs of undergraduates, journal runs are usually limited to 10 or 20 years, depending on the nature of their discipline. Whenever appropriate, journals will not be bound, but will be retained instead on microfiche. No titles will be discontinued without consulting the appropriate department chair. Final purchase and removal decisions, however, rest with the Director of Library Services.

Government Documents: Alter Library is not a repository library. Any government publications purchased will be incorporated into the main collection.

Audiovisual Materials: Alter Library will purchase audiovisual materials provided that we have access to the equipment required to use them. Videos, DVDs, and CDs are regularly purchased.

CD-ROMS: Generally, the Alter Library does not purchase cd-roms. Exceptions may be made if the materials are not available in any other format.

Pamphlets: Pamphlets will not be purchased unless the information is not available in any other format.

Maps and Atlases: Alter Library does not purchase maps. Atlases will be purchased for inclusion in the Reference Collection.

Microforms: Alter Library does not purchase microfilm. It does purchase microfiche.

Manuscripts and Rare Books: Alter Library does not collect manuscripts. While the Library does house a small number of rare books in a special collection, such materials are not pursued or generally collected. Titles published before 1900 are generally housed in the Director of Library Service’s office. This collection is known as the Preservation Collection. These materials are listed in the catalog, but do not circulate.

Catholic Church Literature: Alter Library collects any U.S. Catholic Conference publications deemed suitable for its patrons. The Library also acquires any papal encyclicals, U.S. Bishops’ statements, or similar official publications as needed. Many of these materials are housed in what is known as the Catholic Documents Collection.

Textbooks: Generally, textbooks required by instructors for bookstore purchase will not be collected by the Library. Textbooks will occasionally be purchased in order to supplement specific areas of the collection.

Gifts and Donations: The Director of Library Services evaluates gifts and donations using the same criteria as for purchased items. Once a gift is accepted it becomes property of the Library and may be disposed of as the Library sees fit. The Library will acknowledge, in writing, receipt of all gifts. If a donor asks that a gift be appraised, the Director of Library Services will make an estimate, based on his or her knowledge, or will seek the advice of a specialist.

Paperbacks versus Hardbacks: Whenever a title is available in both these formats, the Director of Library Services will determine (based on cost and anticipated length of relevance) which format to purchase. As a general rule, paperbacks will be purchased whenever appropriate.

Multiple Copies: Generally, multiple copies are not purchased, or retained.

Language: With the exception of titles used to support Foreign Language courses, all materials purchased will be in English.

Publications of Local Interest: All major publications pertaining to the Greater Cincinnati area will be considered for purchase.

Copyright Date: Generally, Alter Library purchases materials published during the last five years. Replacement titles, or titles considered classics in their field are, of course, exceptions to this rule.

Reference Materials: The Head of Public Services is responsible for the selection of titles purchases for inclusion in the Reference Collection. All requests must be routed through the Director of Library Services, however, who makes the final purchasing decisions. Whenever appropriate, Reference titles will be designated "standing orders" so that a new order need not be initiated with new editions. Whenever possible, these titles will be purchased from Baker & Taylor, the Library’s book vendor.

Internet Resources: See Appendix A.

Depth and Scope of Collection

From 1991-1994 the College took part in the Greater Cincinnati Library Consortium’s (GCLC) Collection Assessment project. The project employed the Research Library Group (RLG) conspectus to rate GCLC collections in particular disciplines using the following scale:

0="out" of scope, not collected;

1="minimal" level;

2="basic" information level;

3="instructional" level;

4="research" level;

5="comprehensive" level

Sub-ratings of "a" or "b" are also used to designate whether a collection is largely introductory or advanced in nature.

The following disciplines were rated using the RLG Conspectus (rating follows in parentheses):

Art and Architecture (2a)

Biological Sciences (2a)

Business and Economics (2a)

Computer Science (1b)

Education (2a)

Engineering and Technology (1a)

History and Auxiliary Sciences (2a)

Language, Linguistics, and Literature (2a)

Mathematics (1b)

Music (2a)

Philosophy and Religion (2a)

Political Science (2a)

Note: The Nursing and the Behavioral Sciences collections were not rated as part of this process, but would probably be rated as 2b and 2a respectively.

Procedures for Handling Reconsideration Requests

From time to time a patron may question why a title has been added to the Library collection. In such cases the steps outlined below should be followed.

  1. Patron states s/he would like the Library to reconsider its inclusion of a specified item in its collection.
  2. The Librarian on Duty asks the patron to fill out a Request to Reconsider Library Materials form, available at the Reference Desk. The form is returned to the Librarian on Duty, who thanks the patron for his/her concern and informs him/her that the Director of Library Services will contact him/her within five working days.
  3. The Director of Library Services reviews the material in question, seeks published reviews of the work, notes reason for its original inclusion in the collection.
  4. Director of Library Services notifies patron of his/her decision, and explains the rationale behind the decision.

Appendix A:  Guidelines for Selection of Internet Resources

Note: These guidelines are based on those appearing in the March, 1996 issue of College and Research Libraries News, prepared by Gregory Pratt and others.

In general, Internet Resources are subject to the same scrutiny as print and non-print materials traditionally acquired by the MSJ library. While many selection criteria are unique to Internet Resources, others duplicate those employed for years.

While it would be hasty to assign limits to the number of Internet Resources added to the Mount Library collection, efforts will be made to ensure that the collection will not grow unwieldy. Some world wide web sites will be collected under the Internet/WWW Resources link on the main library resources page. Others will be included in FOCUS, the Library’s online public access catalog. These decisions will be made by the Director of Library Services in conjunction with the Head of Electronic Resources, and Head of Public Services.

Criteria for Acquisition of world wide web sites include the following:

  • Quality and Content
    • Resource stays current through regular updates, or demonstrates ongoing maintenance.
    • Resource is developed and maintained by a recognized and respected national or international organization, academic institution, or commercial enterprise.
    • Resource is indexed or archived electronically (when appropriate).
    • Content is peer-reviewed by experts in the field.
    • Resource is available from or pointed to by multiple Internet sites.
    • Information given by resource would likely by unavailable to (remote) patrons otherwise.
    • Resource is full-text.
    • Usage data indicate client interest or demand.
    • Resource is generally available and stable. After initial period of instability common with new resources, its downtimes or machine address changes are infrequent and announced.
  • Ease of Use
    • If a logon sequence is required, it can be scripted or automated for patrons.
    • If needed, user help files are readily available.
    • The amount of user support required from Information Desk staff is minimal or acceptable.
  • Cost and Copyright
    • Any subscription or access costs are reasonable.
    • It is simple to comply with restrictions on duplication or dissemination of information from the resource.
  • Hardware and Software
    • Providing access requires little or no change in existing or planned hardware and software resources.

Appendix B:  American Library Association Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  5. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Revised, May 2003


Student Employment

  • Why work in the library?
    Employment in the library provides students with a source of income but more importantly, a variety of skills that will contribute to their success at the Mount and in their careers.  Students develop important customer service skills, learn how to use information and research tools, and get to participate to a professional working environment.
  • Student Employment Positions
    The library employees work study students in the Technical Services and Public Services departments.  Students in the Technical Services department assist with Interlibrary Loans, processing new materials, etc.  Students in the Public Services department assist patrons at the Circulation Desk, re-shelve library materials, process OhioLINK requests and deliveries, etc. Student employees generally work between 10 - 15 hours per week, depending on their work study grant and the needs of the library.  Students are hired at the Federal minimum wage and are eligible for a performance based increase of .25 cents per hour each semester they are employed.
  • Employment Eligibility
    The library is required to hire students who are currently enrolled at the College of Mount Saint Joseph and have been awarded work study as part of their financial aid package.  Once hired however, Mount students may continue their employment in the library if their work study eligibility changes. Previous library experience is not a requirement for employment.  The library looks for students with a strong work ethic, demonstrated customer service skills, and an eagerness to learn new skills.
  • Applications and Interviewing
    Applications for employment in the Public Services department can be obtained by contacting the Public Services Librarian at 244-4880.  Applications for employment in the Technical Services department can be obtained by contacting the Head of Technical Services at 244-4798. Qualified students are contacted by telephone or email to arrange for an interview.  Applications will be kept for two semesters.


Summer Semester
May 13-August 27, 2017

M-Th: 8am-7pm
Fri: 8am-5pm
Sat: 10am-5pm
Sun: Closed

Days Closed (Summer):
Sat., July 1; Tues., July 4;
Sat., July 8; Sundays

WPS Starbucks Cafe Hours


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